Policy Manual

Purpose

To establish procedures for initiation, approval, and implementation of Aviation Department academic and personnel policies.

Policy

Aviation Department policies provide general guidance to both students and faculty on a wide range of departmental issues. They standardize how we do business, provide an overview of department procedures to new faculty members, and record department philosophy on day-to-day instructional activities.

The procedures are as follows:

1. Aviation Department Policies are in accordance with the general guidance provided by John D. Odegard School of Aerospace Sciences Policy Procedure I.1.
2. Department policy review may be initiated by any Aviation Department staff member. They will then be reviewed as designated by the Aviation Department Chair and presented to the faculty for discussion and recommendation. All new policies and updates will be forwarded to the Aviation Department Chair and Dean for approval, dissemination and recording.
3. Aviation Department policies will be reviewed annually as designated by the Aviation Department Chair to ascertain currency and validity. Revisions will be prepared as needed and submitted for concurrence as outlined above.
4. Exceptions and Clarifications to these policies may be granted by appealing to the faculty as a whole at regularly scheduled faculty meetings.

revised 09/2017 | download II.0

Applicable Courses

All aviation academic courses offered by the Department.

Policy

1. Academic Grading Scale of Aviation Courses
   1. In general, the Department of Aviation uses the following grading scale in all Aviation academic courses. It should be noted, that each faculty member has freedom to modify or implement their own grading scale. Please refer to the individual course syllabus to confirm grading scale used.
2. Academic Standards Necessary to Pass an Aviation Academic Course
   1. To satisfy course requirements for graduation, students must earn at least an academic grade of "C" in each required Aviation academic course. If a student receives an academic grade of "D" or "F" in an Aviation course that is required by their degree, the academic portion of the course must be repeated.
   2. If a student receives an academic grade of "D" in an Aviation course, that course may be used as a pre-requisite for a follow-on course however, paragraph 2.a. above still applies.
3. S/U Grading in Aviation Courses
   1. Students may elect S/U grading for their Aviation academic courses as long as the course is not part of the degree requirements of their chosen major.
   2. Refer to UND Policy regarding general S/U grading policy.
4. Changing Major to Aviation Studies or Aviation Safety and Operations
   1. Students may transfer into the Aviation Studies degree however, it is important to note that the Aviation Studies degree is entirely online. As such, students who are enrolled in the Aviation Studies degree must register in courses specifically designated for online, degree-seeking students. If an Aviation Studies student would like to register for an in-person offering of a particular course, they will be subject to space availability for the course. The faculty assigned to teach the in-person course will be authorized to approve or deny these requests.
   2. The Aviation Safety and Operations Degree is offered as either an "On Campus/In Person" Degree OR an "Online" Degree. If a student transfers into the Aviation Safety and Operations Online Degree, all remaining aviation courses must be completed entirely online. As such, students who are enrolled in the Aviation Safety and Operations Online Degree must register in courses specifically designated for online, degree-seeking students. If an Aviation Safety and Operations Online Degree student would like to register for an online/in-person offering of a particular course, they will be subject to space availability for the course. The faculty assigned to teach the in-person course will be authorized to approve or deny these requests.
5. Adding an Aviation Minor or Certificate to an Aviation Major
   1. Due to the significant overlap in coursework, students who have declared an Aviation major are not eligible to add an Aviation minor.
   2. Only non-aviation degree seeking students may earn minors in Aviation Management, Professional Flight, or Unmanned Aircraft Systems.
   3. Only non-aviation degree seeking students may earn a Professional Pilot Certificate. Acceptance into the Professional Pilot Certificate program will be approved by the Aviation Department based on available space.
6. Adding an Aviation Specialization
   1. Only Aviation degree seeking students may augment their degree with the specialization in Business Aviation and/or Safety. Each specialization completed will be shown on the student's academic transcript.
7. Changing Majors to Commercial Aviation
   1. A student admitted to the University of North Dakota with a major other than Commercial Aviation may not change their major to Commercial Aviation until at least 24 credits have been completed at the University of North Dakota with at least a 2.6 cumulative and institutional GPA.
   2. Students who are interested in changing majors to Commercial Aviation must communicate this intent with an Academic Advisor in the JDOSAS college (Aerospace Success Center) and be added to the waitlist.
   3. Once a year, the Chair of the Department of Aviation and/or their designees will review the waitlist and approve change of major requests on a case-by- case and space-available basis.
      1. The priority process for change of majors to Commercial Aviation is as follows: veterans will have priority over other students followed by GPA followed by date of change of major request made to ASC.
   4. If approved to change majors, it is expected that the student enrolls in their first flight course during the subsequent fall semester.
8. Minimum Grade Point Averages (GPAs)
   1. All students must maintain minimum grade point averages (GPAs), cumulative and institutional, of 2.60 In order to enroll in 200-level and above aviation courses. All students who have enrolled in aviation courses, and fail to maintain the minimum grade point averages (GPAs), cumulative and institutional, of 2.60, are subject to withdrawal from the courses by the Aviation department.

Appendix - Tables

Explanation of Changes

October 2024 Revision - There are two primary revisions in this update:

• Removal of duplicate information - "Retaking Academic Courses"
• Updated eligibility information for Change of Majors

February 2023 Revision - This is a new policy created to outline requirements that have been in place within the Department for several years but have not been included in Department policy. This policy covers the following:

• Academic grading scale for Aviation courses (flight and non-flight)
• Minimum grade needed in a required Aviation course to meet degree requirements of an Aviation degree.
• S/U grading in Aviation courses
• Retaking academic courses
• Changing major to Aviation Studies
• Adding an Aviation minor or Certificate to an Aviation major
• Adding an Aviation Specialization
• Minimum Grade Point Averages (GPAs)

Reason for Change: these topics were at one time in the paper academic catalog but never made it into the new, digital version of the catalog. Creating Department policy for these requirements fits the existing model for handling similar academic matters within the Department.

revised 10/2024 | download II.1

Policy

The John D. Odegard School of Aerospace Sciences is committed to maintaining a safe working environment for all students and employees. To this end, an anti-drug program has been implemented and is described in the Student, Staff, and Faculty Anti-Drug Program manual. The primary purpose of this program is to educate aviation students, faculty and staff regarding the dangers and consequences of substance abuse and the current drug programs used in the aerospace industry. This program also has a substance abuse deterrence and detection function by screening covered individuals for use of prohibited drugs.

Drugs prohibited for use by flying are governed by FAR 91.17 which states: No person may act or attempt to act as a crew member of a civil aircraft. (1) Within 8 hours after the consumption of any alcoholic beverage (2) While under the influence of alcohol (3) While using any drug that affects the person's faculties in any way contrary to safety; or (4) While having an alcohol concentration of 0.04 or greater in a blood or breath specimen. Furthermore, no person may act or attempt to act as a crew member of a UND aircraft within 12 hours after the consumption of any alcoholic beverage. These drugs consist of illegal, prescription, over-the-counter, experimental or recreational drugs, including alcohol. While this drug program does not screen for all drugs referred to by FAR 91.17, it screens for alcohol and specific drugs of abuse that have been shown to have a significant effect upon an individual's judgment.

Individuals who have incidents involving alcohol or drugs outside of UND may also present potential risk to the safety of the UND flight operation. Therefore these incidents might also trigger a review to determine if further actions are needed to identify and correct safety concerns.

For further information on specific aspects of this anti-drug program, refer to the John D. Odegard School of Aerospace Sciences Student, Staff, and Faculty Anti-Drug Program manual.

revised 09/2017 | download II.2

Policy

1. Information regarding retaking an aviation course - general.
   1. After a student has attempted an aviation class but needs to retake the class due to substandard performance, receiving an F in accordance with the 12-calendar policy for flight courses, or to improve a grade of "C" or higher, registering in a class is subject to seat availability in the classroom, class size limitations, and flight instructor and aircraft availability as applicable.
   2. If the student is eligible to register for class, the student must register for a section taught by a different academic instructor or faculty member than the previous attempt. Exceptions to this policy are subject to approval by the individual faculty member teaching the class.
   3. For students retaking flight courses or flight labs, all flight lessons that were previously completed will be carried forward into the subsequent semester(s)/following attempts.
2. Attempting a course for a third time.
   1. After a student has attempted an aviation class for a second time, defined as either a withdrawal after the last day to add or failure to achieve an acceptable grade, the student must petition the Aviation Department Faculty in order to remain enrolled in the course. The student shall reach out to the Assistant Chair of General Academics to start this process. Flight course students will be placed on Flight Hold until this petition process is completed.
   2. If the Aviation Department faculty approves the request to take a course for the third time, the student will be required to sign a statement acknowledging that the third attempt will be the final attempt allowed. This statement will be signed by the student and the Assistant Chair of Academics.
   3. If the course is required for a degree in aviation and the student is unsuccessful in completing the class with a grade of "C" or higher, the student will not be allowed to continue in that degree or any other degree requiring that course.
3. Repeating a course to improve a grade of "C."
   1. In addition to University policies or requirements, a student may be allowed to repeat a course to improve a grade of "C" or higher provided the following requirements are met:
      1. The attempt to improve a flight course grade is made in the semester immediately following the semester when the first attempt grade was posted or the next semester the student is enrolled. An exception to this would be for a student whose first attempt was during the spring semester; if a second attempt is approved, the student would be allowed to attempt the course during the fall semester. In addition, if the flight course is not offered in the semester immediately following the first attempt, then the course must be taken the next semester in which the course is offered and the student is enrolled.
      2. For both flight and non-flight courses, the student must complete a petition to repeat the course to improve the grade and the petition must be approved by the Aviation Department faculty.
      3. The student will only be allowed to enroll in the class provided the requirements of paragraph 1 of this section are met and all other prerequisites are met.
      4. Students are required to comply with all class rules, including attendance, participation and class assignments. Alternate assignments and/or additional course work may be assigned.

Explanation of Changes

February 2025 - minor Amendment:

• Amended paragraph 1.c. to include all flight training (airplane and helicopter) as previously it only stated airplane flight courses.

October 2024 - this revision has minor updates, including:

• Consolidated information found in various other policies regarding repetition of aviation courses.
• Included language to clarify information regarding flight training should a course be retaken.

October 2023 - this revision has three updates:

• Updated references to the Assistant Chair of Flight Academics to the appropriate references as this position no longer exists.
• Revised formatting to match other policy manuals.
• Expanded guidance on eligibility requirement for students retaking class, specifically with regards to registering for the class to be retaken to match language in policy manual II.5 Academic Flight Course Policy - Manned Aircraft Flight Courses.

revised 02/2025 | download II.3

Purpose

To clarify and standardize the requirements for satisfactory completion of Aviation 499.

Policy

In order to receive credit for Aviation 499, Readings in Aviation, the following criteria must be met:

1. Either senior status or department permission is a prerequisite.
2. Permission from the Associate Chair is required to enroll in the course. In addition, the Associate Chair will oversee the administration of the course, and issue the final grade for the completed course.
3. It is the student's responsibility to find an academic instructor/professor who will be willing to supervise the course activities. Any academic instructor/professor may supervise a student enrolled in Readings in Aviation. The lack of available faculty to supervise students may limit student enrollment. Students are not guaranteed enrollment in the course.
4. The student is responsible for completing the course during the semester enrolled. The supervising professor is responsible for determining the final grade and for delivering the grade to the Associate Chair by the last day of finals. If a grade is not received, an "F" will be issued for the grade. An incomplete will be granted only if the supervising professor and the Associate Chair both concur.
5. One (1) to three (3) credits may be taken in any semester. The course is repeatable to eight (8) credits.
6. While an academic instructor/professor may supervise a student who is enrolled in the course, the Associate Chair determines whether the goals and objectives meet the standards and level of performance for the credits desired. A plan of action must be submitted to the Associate Chair by the end of the third week of the semester. The Associate Chair will consult with the supervising academic instructor/professor if there are questions concerning the academic rigor of the proposed plan of action. If the plan is not of sufficient depth, or if not presented to the Associate Chair by the deadline, the student may be administratively dropped from Readings in Aviation. Meeting dates and completion dates should be established and included in the plan of action submitted to the Associate Chair. Penalties for late completion should also be specified.
7. Reading material related to the aviation discipline should be considered a major component of the course, however, seminars, projects, special studies, research, or other assignments may be approved for credit. The plan of action should clearly express the components of the course.
8. The Associate Chair is to be considered a member of any faculty committee, seminar, oral defense, or discussion group that might be established to evaluate or discuss the progress of the student.
9. The student must sign a statement agreeing to the conditions and criteria specified in the plan of action. Any changes must receive the approval of the Associate Chair.

revised 09/2017 | download II.4

Applicable Courses

Aviation 102, 142/143, 220, 221, 222, 241/242, 247, 323, 324, 325, 414, 415, 440, 444/445, and 480.

Policy

1. Prerequisites to Flight Courses
   1. All aviation majors - including transfers - must have a minimum cumulative and institutional grade point average (GPA) of 2.6 to register in Aviation 102, Aviation 142, Aviation 143, and all 200-level and above aviation courses.
      1. NOTE: This does NOT apply to first semester UND students who do not have a college GPA.
   2. Students must satisfactorily complete prerequisite ground school and flight training courses prior to conducting any training in a subsequent flight course. Satisfactory completion is defined as achieving an academic grade of "C" or higher in the ground school and all flight lessons, flight hour requirements, and FAA Practical Tests have satisfactorily been completed.
   3. Prerequisites must be met by the deadline posted on the UND Aerospace website under Flight Course Registration.
   4. Students need to have all financial arrangements in place so that they are ready to begin flight training by the first date of class shown in Campus Connection. Should a student's flight progress be impeded due to financial constraints, there will not be any accommodations made to flight course progress requirements. Students should refer to the syllabus for the flight course they are taking for details regarding minimum flight course progress.
2. Non-U.S. Citizen Students Enrolling in UND Aviation Flight Training Courses
   1. FAA Aviation English Language Standard (AELS) evaluation is required for non-U.S. citizens that intend to conduct flight training at UND. To initiate the AELS evaluation, students are required to contact the Avit 102 Course Manager. The AELS evaluation will be conducted in accordance with the current version of FAA Advisory Circular (AC) 60-28.
      1. Students who meet the standards listed in the AC will be approved to enroll in their flight training course at UND assuming all other non- U.S. citizen requirements are met.
      2. Students who do not meet the standards listed in the AC will not be permitted to enroll in flight training courses at UND.
      3. NOTE: U.S. Permanent Residents ("Green Card" holders) are exempt from the AELS evaluation requirement.
   2. All non-U.S. citizen students, including U.S. Permanent Resident students must register online with the Transportation Security Administration (TSA) Flight Training Security Program (FTSP).
      1. Students must have received clearance to begin flight training through the TSA FTSP by the first date of class shown in Campus Connection.
         1. NOTE: Students who do not have TSA approval by day one of classes will be dropped from the course.
      2. Students are responsible for maintaining their TSA approval status throughout their flight training at UND.
      3. See the UND Aerospace website for additional information for non- U.S. citizens.
3. Registration in Flight Courses
   1. The process for registering for an airplane flight course is outlined on the UND Aerospace website under Flight Course Registration.
      1. NOTE: Incoming students will register in accordance with processes established by the Aerospace Success Center, Aviation Department, and the University of North Dakota.
   2. Priority for incoming students registering in Avit 102/142/143 is given as follows: (Refer to Table 1)
      1. NOTE: The following registration priority for incoming students will be used until the applicable sections of Avit 102/142/143 are full. Students who are eligible to register for a section of Avit 102/142/143 after all sections are full will be placed on a waitlist in order of deposit date.
      2. NOTE: Students must have declared one of the following majors in order to be eligible to take Avit 102/142/143/220 during the first fall semester of attendance at the University of North Dakota: Commercial Aviation or Unmanned Aircraft Systems. Other majors and concentrations may take Avit 102 only after completing 24 credits at the University of North Dakota as long as they have a 2.6 cumulative and institutional GPA.
      3. NOTE: (Effective Fall 2025) Aviation Management students are not authorized to fly during their first academic year at UND. This includes students who come to UND with their Private Pilot certificate.
      4. NOTE: Aviation Management students taking only the Dispatch Track are not authorized to conduct flight training unless double majoring in a major that requires flight training.
      5. Incoming first-year students who have reached their 25th birthday by the first day of the respective semester and transfer students who have a minimum GPA of 2.6 will be eligible to register in Avit 102/142/143. Students within this group will be prioritized based on the date of their deposit to the University of North Dakota.
      6. Incoming first-year students will be considered eligible to register into the first semester of Avit 102/142/143 if the High School GPA is at or above a minimum threshold established by the Department Chair according to capacity and enrollment demand. Students within this group will be prioritized based on the date of their deposit to the University of North Dakota.
      7. Incoming, first-year students who have an unweighted High School GPA greater than 2.5 but less than the minimum threshold established by the Department Chair will not be eligible to register for Avit 102/142/143 during the first fall semester of attendance at the University of North Dakota. In order to be eligible to register, these students must complete at least 12 credits with a minimum 2.6 cumulative and institutional GPA at the University of North Dakota.
      8. Incoming, first-year students who have an unweighted High School GPA of 2.5 or less will not be eligible to register in Avit 102/142/143. In order to be eligible to register, these students will need to complete at least 24 credits maintaining at least a 2.6 cumulative and institutional GPA at the University of North Dakota. Students in this category are encouraged to take AVIT 100, AVIT 103, AVIT 126, ATSC 110/ATSC 110L along with any suggested essential studies courses.
      9. NOTE: Students who are eligible for Avit 102 or Avit 220 registration may choose to defer to a later semester however, these students must maintain least a 2.6 cumulative and institutional GPA in order to be eligible to register in Avit 102 or Avit 220 in a later semester.
      10. NOTE: High School GPA will not be rounded (ex. 2.99 < 3.0).
   3. Students who come to UND with their FAA Private Pilot Certificate shall abide by the Enrolling in Aviation Courses with Prior Aeronautical Experience policy and start their flight course with Avit 220 instead of Avit 102.
      1. Those arriving with their Private Pilot Certificate or will be obtaining their Private Pilot Certificate outside of UND will not be eligible to take Avit 102.
      2. If a student elects to take Avit 102, they are required to complete all associated flight lessons regardless of certification status before they can be issued a grade as the flight training component is part of the academic grade.
      3. Avit 220 registration is handled on a first-come, first-serve basis based on the submission date of the Private Pilot and FAA Medical certificates.
   4. Students may only register in one manned airplane flight course at a time with the following exceptions: Avit 324, Avit 386, Avit 389, and Avit 399 (specifically the Seaplane Rating Course) can be taken concurrently with other flight courses. Refer to the UAS Flight Course Policies for details on taking concurrent UAS flight courses.
   5. All airplane flight lessons must be completed within 12 calendar months of the first day of class indicated in Campus Connection. All flight lessons that were previously completed will be carried forward into the next semester.
   6. Registration for all helicopter flight courses (ground school and flight labs) is done through Campus Connection. Helicopter students may register in a helicopter flight lab after the last day to add until the last day to drop - with permission from the Helicopter Chief Flight Instructor, Assistant Chair of Academics, or a designee. Helicopter students may register in more than one flight course at a time (dependent on the student's intended course of training and current flight course) with permission of the Helicopter Chief Instructor or designee.
4. Academic Standards Necessary to Pass a Flight Course
   1. To satisfy course requirements, students must earn at least an academic grade of "C" in each flight course. To earn a "C" overall requires a minimum composite score of at least 76%. The composite score will include a combination of block exam scores, assignments, projects, participation points, and the final exam. If a student receives an academic grade of "D" or "F", the academic portion of the course must be repeated prior to registering in the subsequent course. All flight lessons that were previously completed will be carried forward into the next semester.
5. Exams
   1. Students who earn less than a 76% on any block exam, must retake that exam prior to taking the subsequent exam. In addition, a student's first- attempt block exam average (excluding the final exam) must be at least 76% by the end of the course, otherwise the entire course must be retaken. A failure of the final exam will constitute retaking the academic ground school. Under exceptional circumstances, the academic instructor may allow a retake of the final exam.
6. Review Boards
   1. Description - Review Boards are conducted as a means of helping students demonstrating substandard academic or flight performance. Review Boards are not meant to be punitive, but are used as a means to identify and assess the factors contributing to substandard performance and offer possible solutions.
   2. When Initiated - Review Boards are prompted by any pattern of substandard performance which may include (but is not limited to) the following:
      1. Scoring below a 76% two or more times on the same block exam
      2. Repeated class absence or tardiness
      3. Inadequate flight activity
      4. Poor flight progress (multiple attempts of the same lesson or abnormally high flight time)
      5. Failing the same stage check twice
      6. Concerns regarding flight safety and/or unprofessional behavior
   3. Who Can Initiate - Review Boards can be initiated by academic instructor, flight instructor, Assistant Chair of General Academics, Chief Ground Instructor, Chief Flight Instructor, or Assistant Chief Flight Instructor.
   4. Board Composition - The Assistant Chair of General Academics, Chief Ground Instructor, Chief Flight Instructor, or the Assistant Chief Flight Instructor will be responsible for selecting and coordinating the appropriate participants to engage in the review process. Board makeup will vary depending upon the situation. It is important that appropriate personnel participate in order to accurately identify the cause and corrective action for a student's substandard performance. Review Boards initiated for academic reasons may just include the student and the academic instructor or faculty member. In other cases, Review Boards may include the student, the flight instructor, the flight instructor's primary supervisor, and other representatives from both academic and flight operations.
   5. Documentation - Review Board proceedings will be documented by entering a Pilot Manager comment in AIMS.
   6. Continued Substandard Performance - Following the Review Board, if substandard performance continues, the Student Disposition Policy may be initiated. Coordination between academic instructor or faculty member and Assistant Chief Flight Instructor or the Assistant Chair of General Academics will determine if a Student Disposition Committee meeting is warranted.
7. Attendance
   1. Students are required to attend class in order to meet FAR Part 141 certification and other contractual requirements. Attendance will be taken for each class period. Each missed class period must be made up with either the academic instructor or a flight instructor. The instructor who conducts the make up will certify coverage of the missed material by completing a Ground Training Certification form. These forms must be completed prior to the next, scheduled block exam and will be maintained by the academic instructor or faculty member in their class records file. These files must be kept for the length of time specified by the UND records retention policy.
8. Satisfactory Progress (SP) Grades - Airplane Flight Courses
   1. Students are expected to complete all flight training associated with an academic flight course during the semester in which the class was taken.
   2. If extenuating circumstances prevent a student from completing the flight requirements on time, and the student has demonstrated satisfactory progress, the academic instructor or faculty member (in coordination with the Assistant Chief Flight Instructor assigned to the course) may assign a grade of Satisfactory Progress (SP).
   3. Students assigned a Satisfactory Progress (SP) must finish the flight training associated with the academic flight course within 12 calendar months from the first day of class shown in Campus Connection. Failure to complete all course requirements within this timeframe will result in an academic grade of "F" which will require the student to retake the entire academic course.
9. Satisfactory Progress (SP) Grades - Helicopter Flight Courses
   1. Students are expected to complete all flight training associated with a helicopter flight lab within the timeline established by the syllabus for that flight lab.
   2. If extenuating circumstances prevent a student from completing the flight requirements on time and the student has demonstrated satisfactory progress, the Helicopter Chief Flight Instructor (in coordination with the Assistant Chair of General Academics) may assign a grade of Satisfactory Progress (SP).
   3. Failure to complete all course requirements within this timeframe will result in a failing grade for the flight course, which will require the student to retake the flight course.
10. Transferring Between Avit 102 and Avit 101
    1. Students may transfer from the Avit 102: Private Pilot Training Course Outline to the Avit 101: Survey of Flight Training Course Outline with the following restrictions:
       1. Coordination must be made with the Chief Ground Instructor and the Avit 102 Course Manager.
       2. Students who have completed Lesson 23 of the Avit 102 Training Course Outline will not be required to conduct any additional training in the Avit 101 Training Course Outline
       3. Students who have not completed Lesson 23 in the Avit 102 Training Course Outline will be provided with a list of flight lessons to complete in the Avit 101 Training Course Outline.
       4. Students registered in Avit 101 will still be required to complete the associated flight training within 12 calendar months of the first day of class indicated in Campus Connection.
       5. Students who transfer from Avit 102 to Avit 101 will not be permitted to return to Avit 102.

Appendix - Tables

Table 1. Summary of Avit 102 Incoming Student Registration Priority

NOTE: The following registration priority for incoming students will be used until the applicable sections of Avit 102/142/143 are full. Students who are eligible to register for a section of Avit 102/142/143 after all sections are full will be placed on a waitlist in order of deposit date.

Explanation of Changes

October 2024 - this revision has three updates:

• Clarified and corrected ambiguous and/or incorrect language found in the policy.
• Updated information that applies to non-U.S. citizens.
• Included information regarding the Aviation Management degree to reflect changes to the degree program.

February 2024 - this revision has three updates:

• Included Avit 220, Enhanced Basic Attitude Instrument Flying, in the policy to reflect upcoming changes to the course catalog.
• Removed Retaking Academic Flight Courses as there is a separate policy that addresses this.
• Terminology have been corrected/updated.

October 2023 - this revision has five updates:

• Revised information regarding the deadline for meeting prerequisites to match information posted on UND Aerospace website under Flight Course Enrollment.
• Removed information regarding Avit 102's medical certificate as this covered under II.8 Medical and Pilot Certificate Requirements policy.
• Included Avit 324 and Avit 399 (Seaplane Rating Course) as courses that can be concurrently taken with other manned airplane classes to reflect current TCOs.
• Expanded guidance on eligibility for students retaking class, specifically with regards to registering for the class to be retaken.
• Reassigned reference to the Assistant Chair of Flight Academics as this position no longer exists.

September 2022 - this revision has two updates:

• Changed all reference of weighted GPA to unweighted GPA as this is consistent with University policy.
• Removal of Change of Major process as this was moved to a memo and will be handled procedurally as it is a process and not a policy.

October 2021 - this revision has two updates:

• The first revision is an update to adjust the GPA threshold for priority enrollment into a fall semester Avit 102. In order to manage year-to-year enrollment trends, it is necessary to adjust the GPA threshold accordingly. This change empowers the Department Chair to adjust the incoming GPA minimum each year in response to capacity and enrollment trends.
• The second revision places restrictions on transferring into the Commercial Aviation, Unmanned Aircraft Systems, and Aviation Management degrees from any other degrees within the institution.
• Reason: These changes are being added to manage enrollment and facilitate the enrollment cap that is being instituted for the Fall 2022 semester.

February 2021 - this version is an update to clarify the Avit 102 registration priority, align policies for non-U.S. citizens with established procedures, and remove reference to special registration procedures for Avit 480.

• Reason: Due to an increase of students admitted for summer and spring semesters, clarification was needed to ensure the Avit 102 registration priority applies to all semesters. Additionally, clarification was needed on the use of unweighted High School GPA and rounding of High School GPA in the Avit 102 registration priority. Furthermore, additional detail was required to explain the requirements for non-U.S. citizens. Finally, registration for Avit 480 now aligns with all other flight courses, eliminating the need for reference to a special procedure.

July 2020 - this version is an update to remove reference to ACT/SAT scores in the eligibility requirements for flight course enrollment.

• Reason: The State Board of Higher Education decided to "temporarily waive the requirement of standardized test scores (ACT or SAT) that are normally submitted as part of the application process for admission to North Dakota's eleven colleges and universities." This temporary change will be in place through the summer of 2022. As such, all reference to ACT/SAT scores have been amended to account for this change.

March 2020 - this version is an entire re-write of the existing policy and therefore will be considered a new, original version of this policy.

• Reason: This policy was developed to guide UND Aviation students, faculty, and staff on the handling of academic course grading and administration procedures for manned, aircraft flight courses.

revised 10/2024 | download II.5

Policy

1. Enrolling with Prior Aeronautical Experience
   1. A degree from the John D. Odegard School of Aerospace Sciences affirms the completion of a rigorous academic and flight training curriculum. This policy is established to ensure graduates meet the highest standards of quality.
   2. A student possessing an FAA pilot certificate must understand the implications and specific requirements that must be met for the issuance of college credit.
   3. 14 CFR 61.160 establishes the requirements to earn a Restricted ATP certificate with Airplane category. Per this regulation, students who earn an Instrument Airplane rating and/or a Commercial Pilot certificate outside of this institution are not eligible for this certificate, except in specific circumstances when the training is conducted at another institution approved by the FAA. Students who are ineligible for a Restricted ATP must instead obtain the unrestricted ATP certificate with Airplane category by accumulating 1500 hours of flight time, in addition to other general eligibility, aeronautical experience, and aeronautical knowledge requirements in accordance with 14 CFR 61 Subpart G.
   4. All students, including transfer students, must have a minimum grade point average (GPA) of 2.6 cumulative and institutional to enroll in any aviation course. This does not apply to first-year students who do not have a college GPA.
2. Academic credit from other institutions
   1. A student transferring from another institution with previous academic credit may be awarded credit for an equivalent UND course if an equivalency exists in the UND transfer evaluation database. If an equivalency does not exist, the student may request a course equivalency evaluation with the Assistant Chair of Academics, in consultation with an academic advisor.
3. UND Airplane Flight Courses
   1. Listed below are the aviation courses with associated flight training curriculum to pursue a pilot certificate and/or rating.
      1. Private Pilot - Airplane Single Engine Land
         1. Avit 102 - Introduction to Aviation
      2. Instrument Rating - Airplane
         1. Avit 220 - Enhanced Basic Attitude Instrument Flying
         2. Avit 221 - Basic Attitude Instrument Flying
         3. Avit 222 - IFR Regulations & Procedures
      3. Commercial Pilot - Airplane Single Engine Land
         1. Avit 220 - Enhanced Basic Attitude Instrument Flying
         2. Avit 221 - Basic Attitude Instrument Flying
         3. Avit 323 - Aerodynamics-Airplanes
         4. Avit 324 - Aircraft Systems
      4. Additional Aircraft Class - Airplane Multiengine Land
         1. Avit 325 - Multi-Engine Systems & Procedures
      5. Flight Instructor - Airplane Single Engine
         1. Avit 414 - CFI Certification
      6. Flight Instructor - Instrument Airplane
         1. Avit 415 - Instrument Flight Instructor
4. UND Helicopter Flight Courses
   1. Listed below are the aviation courses with associated flight training curriculum to pursue a pilot certificate and/or rating.
      1. Private Pilot - Rotorcraft Helicopter
         1. Avit 142 - Introduction to Aviation-Helicopter
         2. Avit 143 - Private Pilot-Helicopter Certification Lab
      2. R44 Transition Training (if required)
         1. Avit 247 - R44 Helicopter Transition Lab
      3. Instrument Rating - Helicopter
         1. Avit 342 - IFR Regulations & Procedures-Helicopter
         2. Avit 343 - Instrument Rating-Helicopter Certification Lab
         3. Avit 349 - Instrument Certification - Helo Additional Rating
      4. Commercial Pilot - Rotorcraft Helicopter
         1. Avit 241 - Commercial Helicopter
         2. Avit 242 - Introduction to Commercial Flying-Helicopter Lab
         3. Avit 444 - Helicopter Advanced Operations
         4. Avit 445 - Commercial Pilot-Helicopter Certification Lab
         5. Avit 348 - Commercial Certification - Helo Additional Rating
      5. Flight Instructor - Rotorcraft Helicopter
         1. Avit 440 - Helicopter Instructor Certification
      6. Flight Instructor - Instrument Rotorcraft
         1. Avit 415 - Instrument Flight Instructor
5. Airplane Commercial Aviation, Unmanned Aircraft Systems (UAS), and Aviation Management Majors (Flight Track) with Prior Aeronautical Experience
   1. Student does not possess a Private Pilot certificate with Airplane Single Engine Land (ASEL) category and class
      1. Must complete entire curriculum, including Avit 102 and all associated flight training.
   2. Student possesses a Private Pilot certificate with Airplane Single Engine Land (ASEL) category and class without Instrument Airplane rating
      1. Avit 102 is waived.
      2. Not eligible to take Avit 221, instead;
      3. Permitted to enroll in Avit 220 and conduct the associated flight training with additional proficiency training to provide exposure to the UND Aerospace operating environment and Grand Forks area airspace.
      4. Upon completion of Avit 220 and the associated flight training, the student will continue in their pursuit of their degree with Avit 222.
   3. Student possesses a Private Pilot certificate with Airplane Single Engine Land (ASEL) category and class with Instrument Airplane rating
      1. Avit 102 is waived.
      2. Not eligible to take Avit 221, instead;
      3. Permitted to concurrently enroll in Avit 220 and Avit 222 and conduct Avit 220 associated flight training with additional proficiency training to provide exposure to the UND Aerospace operating environment and Grand Forks area airspace.
      4. In addition to ground school, completion of a selection of instrument flight training will be required to earn credit for Avit 220 and 222.
      5. NOTE: Students who obtain an instrument rating outside of UND are not eligible for the Restricted ATP certificate per UND's institutional authorization from the Federal Aviation Administration (FAA) and 14 CFR 61.160, except in specific circumstances when the training is conducted at another institution approved by the FAA.
   4. Student possesses a Commercial Pilot certificate with Airplane Single Engine Land (ASEL) category and class without Instrument Airplane rating
      1. Avit 102 is waived.
      2. Not eligible to take Avit 221, instead;
      3. Permitted to enroll in Avit 220 and conduct the associated flight training with additional proficiency training to provide exposure to the UND Aerospace operating environment and Grand Forks area airspace.
      4. Avit 222 and the associated flight training must be completed in its entirety, following completion of Avit 220.
      5. In addition to ground school, completion of a selection of commercial flight training will be required to earn credit for Avit 323 and 324.
      6. NOTE: Students who obtain a Commercial Pilot certificate and/or an instrument rating outside of UND are not eligible for the Restricted ATP certificate per UND's institutional authorization from the Federal Aviation Administration (FAA) and 14 CFR 61.160, except in specific circumstances when the training is conducted at another institution approved by the FAA.
   5. Student possesses a Commercial Pilot certificate with Airplane Single Engine Land (ASEL) category and class with Instrument Airplane rating
      1. Avit 102 is waived.
      2. Not eligible to take Avit 221, instead;
      3. Permitted to enroll in Avit 220 and conduct the associated flight training with additional proficiency training to provide exposure to the UND Aerospace operating environment and Grand Forks area airspace.
      4. Permitted to enroll in Avit 222 concurrently with Avit 220.
      5. In addition to ground school, completion of a selection of instrument flight training will be required to earn credit for Avit 220 and 222.
      6. In addition to ground school, completion of a selection of commercial flight training will be required to earn credit for Avit 323 and 324.
      7. NOTE: Students who obtain a Commercial Pilot certificate and/or an instrument rating outside of UND are not eligible for the Restricted ATP certificate per UND's institutional authorization from the Federal Aviation Administration (FAA) and 14 CFR 61.160, except in specific circumstances when the training is conducted at another institution approved by the FAA.
   6. Student possesses a Commercial Pilot certificate without Airplane Single Engine Land (ASEL) category and class
      1. Avit 102 is waived.
      2. Permitted to enroll in Avit 220 and conduct the associated flight training, with additional proficiency training to provide exposure to the UND Aerospace operating environment and Grand Forks area airspace.
      3. NOTE: Students who obtain a Commercial Pilot certificate and/or an instrument rating outside of UND are not eligible for the Restricted ATP certificate per UND's institutional authorization from the Federal Aviation Administration (FAA) and 14 CFR 61.160, except in specific circumstances when the training is conducted at another institution approved by the FAA.
   7. Students with other certificates, ratings, or qualifications
      1. Due to the wide range of certifications and experience that an incoming student might possess, the aviation department will evaluate each student on a case-by-case basis to develop a customized training plan.
6. Helicopter Commercial Aviation, Unmanned Aircraft Systems (UAS), and Aviation Management Majors with Prior Aeronautical Experience
   1. Student does not possess a Private Pilot certificate with Rotorcraft Helicopter (RH) category and class
      1. Must complete entire curriculum, including Avit 142/143 and all associated flight training.
   2. Student possesses a Private Pilot certificate with Rotorcraft Helicopter (RH) category and class without Instrument Helicopter rating
      1. Avit 142 and Avit 143 are waived.
      2. Must complete Avit 247 prior to enrollment in Avit 242.
   3. Student possesses a Private Pilot certificate with Rotorcraft Helicopter (RH) category and class with Instrument Helicopter rating
      1. Avit 142 and Avit 143 are waived.
      2. Must complete Avit 247 prior to enrollment in Avit 242.
      3. Avit 342 and 343 are waived.
   4. Student possesses a Commercial Pilot certificate with Rotorcraft Helicopter (RH) category and class without Instrument Helicopter rating
      1. Avit 142 and Avit 143 are waived.
      2. Must complete Avit 247 prior to enrollment in Avit 343.
      3. Must complete Avit 241.
      4. Avit 242 is waived.
      5. Must complete Avit 342 and Avit 343.
      6. Must complete Avit 444.
      7. Avit 445 is waived.
   5. Student possesses a Commercial Pilot certificate with Rotorcraft Helicopter (RH) category and class with Instrument Helicopter rating
      1. Avit 142 and Avit 143 are waived.
      2. Must complete Avit 247 prior to enrollment in Avit 440.
      3. Must complete Avit 241.
      4. Avit 242 is waived.
      5. Avit 342 and 343 are waived.
      6. Must complete Avit 444.
      7. Avit 445 is waived.
   6. Student possesses a Commercial Pilot certificate without Rotorcraft Helicopter (RH) category and class
      1. Avit 142 and 143 are waived.
      2. Must complete Avit 241.
      3. Avit 242 is waived.
      4. Must complete Avit 342.
      5. Avit 343 is waived.
      6. Must complete Avit 348 and Avit 349.
      7. Must complete Avit 444.
      8. Avit 445 is waived.
   7. Students with other certificates, ratings, or qualifications
      1. Due to the wide range of certifications and experience that an incoming student might possess, the aviation department will evaluate each student on a case-by-case basis to develop a customized training plan.
7. Air Traffic Management (ATM) Majors with Prior Aeronautical Experience
   1. Student does not possess a Private Pilot certificate
      1. May enroll in Avit 102 (airplane) or Avit 142/143 (helicopter) and complete the associated flight training or may enroll in Avit 105, which requires no flight training.
   2. Student possesses at least a Private Pilot certificate
      1. Avit 102 (airplane), Avit 142/143 (helicopter), or Avit 105 is waived.
8. Aviation Management Majors (Airport Management and/or Dispatch Track)
   1. Student possess at least a Private Pilot certificate
      1. Airport Management Track students must take Avit 102 with no flying.
      2. Dispatch Track students are waived from Avit 102
9. Aviation Studies and Aviation Safety & Operations Majors with Prior Aeronautical Experience
   1. Student does not possess a Private Pilot certificate
      1. Must enroll in Avit 105, which requires no flight training.
   2. Student possesses at least a Private Pilot certificate
      1. Avit 105 is waived.
10. Completion of Flight Training Outside of UND
    1. Once flight training has commenced at UND, Commercial Aviation, Unmanned Aircraft Systems (UAS), and Aviation Management majors must complete all flight training in residence at UND in Grand Forks to earn credit for each associated course.

Appendix - Training Task Tables for Commercial Aviation, UAS, and Aviation Management (Flight Track) Majors

Table 1. Airplane Training Task Table for Private Pilots

¹ Must complete a selection of instrument flight training to earn credit for Avit 220 and Avit 222.

² May concurrently enroll with Avit 220.

Table 2. Airplane Training Task Table for Commercial Pilots

¹ Must complete a selection of instrument flight training to earn credit for Avit 220 and Avit 222.

² May concurrently enroll with Avit 220.

³ Must complete a selection of commercial flight training to earn credit for Avit 323 and Avit 324.

Table 3. Helicopter Training Task Table for Private Pilots

Table 4. Helicopter Training Task Table for Commercial Pilots

Explanation of Changes

October 2024 - this revision has three updates:

• Updated information for the Aviation Management degree to reflect the various tracks the program offers.
• Removed reference to the Site-to-Site transfer policy.
• Minor editorial corrections were made to correct ambiguous or incorrect language.

February 2024 - one major change included in this update:

• Reason: Policy updated to reflect changes that include the addition of Avit 220 in the course catalog for fall 2024. This change applies to new incoming students who already possess their FAA Private Pilot certificate.

October 2022 - this version is an entire re-write of the existing policy and therefore will be considered a new, original version of this policy.

• Reason: This policy was developed to guide UND Aviation students, faculty, and staff on the handling of incoming students with prior aeronautical experience.

revised 10/2024 | download II.6

Policy

1. Information Regarding Medical and Pilot Certificates for Students Enrolled in Flight Courses - General.
   1. Students are required to have a current medical certificate, appropriate pilot certificate, and meet Transportation Security Administration requirements prior to beginning flight training.
   2. Except as provided in paragraph 2, students must be in possession of their medical and appropriate pilot certificate by the first day of the academic class to remain enrolled in the class.
   3. It is recommended that students should obtain their medical certificates at least six months prior to beginning their flight training to allow for ample time to address problems and ensure completion of medical certification prior to the beginning of flight training.
   4. While only a Third Class Medical Certificate is required for flight training, we advocate students to request a higher-level certificate to identify potential health limitations that could impact future career opportunities.
      1. Students under the age of 35 are encouraged to initially obtain a Second Class Medical Certificate.
      2. Students 35 years of age or greater are encouraged to obtain a First Class Medical Certificate.
   5. Medical certificates are obtained by completion of a physical examination conducted by a physician designated as a FAA Aviation Medical Examiner ("AME").
2. Exceptions to the Requirement of Possessing Medical and Appropriate Pilot Certificates.
   1. Students in Avit 102 will complete their Student Pilot Certificate ("SPC") at UND with their flight instructor upon signing up for a flight lab. As such, first attempt students in this course are waived from possessing their SPC by day one of class.
   2. Students in Avit 102 should have their medical certificate prior to the start of class. If a student does not possess their medical certificate by day one of class, they may remain in class provided they have scheduled or will schedule an appointment with UND Student Health or any other AME in the area and obtain their medical certificate by 16:00 (4PM) on the first Friday of classes.
      1. Students who do not possess a medical certificate by 16:00 (4PM) on the first Friday of classes will be dropped from class.
   3. Students not pursuing pilot certification may enroll in Avit 102/143 without a medical certificate with the approval of the Aviation Department.
3. Minimum Certificate Requirements - General.
   1. Avit 102/143
      1. Third Class Medical Certificate and a Student Pilot Certificate.
   2. Avit 221/222
      1. Third Class Medical Certificate and a Private Pilot Certificate.
   3. Avit 323/324
      1. Third Class Medical Certificate and a Private Pilot Certificate with an Instrument Rating.
   4. Avit 325/414
      1. Third Class Medical Certificate and a Commercial Pilot Certificate with an Instrument Rating.
   5. Avit 415
      1. Third Class Medical Certificate, a Commercial Pilot Certificate with an Instrument Rating, and a Flight Instructor Certificate.
   6. Solo flights
      1. Third Class Medical Certificate and appropriate pilot certificate for the course the solo is to be conducted in.
   7. Graduation from approved FAR 141 TCOs
      1. To be eligible for FAR 141 graduation, students must possess at least a Third Class Medical Certificate at the time the End of Course Test is attempted and also at the time of graduation. This rule applies to the following 141 courses offered:
         1. Private Pilot SEL
         2. Instrument Rating - Airplane
         3. Commercial Pilot Airplane SEL
         4. Additional Aircraft Class Rating AMEL
         5. Flight Instructor Airplane Single-Engine
         6. Flight Instructor Instrument Airplane
   8. For the purposes of paragraph 3b - 3e, completing the prior course's End of Course Test will be sufficient in place of an actual certificate.

Explanation of Changes

October 2023 - this revision has three updates:

• Revised formatting to match other policies.
• Clarified requirements regarding the possession of medical and appropriate pilot certificates to be in an aviation ground school class.
• Revised information pertaining to minimum required medical and pilot certificates for Avit 102 through Avit 415 as new TCOs have been approved since the previous revision of this policy.

revised 10/2023 | download II.8

Purpose

This policy addresses procedures for students to petition to vary from the academic policies, procedures, or requirements of their particular degree program.

Policy

If a student feels that his/her situation warrants a variance from any published academic policy, procedure, or requirement, the student should discuss the issue with his/her academic advisor. After consultation with the advisor, the student should obtain a petition form. The student should prepare a clear, well-written, detailed explanation of the situation and why they believe the petition should be granted.

If the academic advisor is comfortable acting on the petition, the advisor should recommend either approval or disapproval and forward the petition to the Assistant Chair of Academics.

If the Assistant Chair of Academics believes the petition presents a unique issue, or for any other reason would like the opinion of the faculty as a whole, the petition may be presented to the faculty at the next scheduled faculty meeting or other meeting where a substantial number of the faculty members will be present. After hearing the petition and discussing the issue, the faculty should vote to either approve or disapprove the petition.

The Assistant Chair of Academics should then recommend approval/disapproval, based upon faculty feedback and forward the petition to the Dean. After acting on the petition, the Dean will forward the petition to the appropriate committee.

revised 09/2017 | download II.9

Purpose

To standardize procedures for payment of student flight costs.

Policy

1. Online deposits to aviation student prepayment accounts can be made through Campus Connection with an electronic check from individual checking/savings accounts or UND Refund Choice Card (OneAccount with Higher One) with no fees charged. Online deposits may also be made with a credit card (Discover, MasterCard, American Express) through Campus Connection but a 2.75% (min. $3) fee will be charged. Deposits may also be made at the Student Account Service Office (SAS), Room 204 in Twamley Hall, with cash or check only, (US financial institutions). Credit cards are not accepted at the teller windows. Student Account Service Office hours are 8AM - 4:30PM, Monday - Friday. Reminder: deposits go to aviation prepayment accounts; payments go to tuition.
2. Deposits will appear on AIMS the next business day after the deposit is made (example: a deposit is made on a Monday, it will show on AIMS Tuesday morning). No deposits are transferred on holidays or weekends. If a deposit must show in AIMS the same day it is made, students may call Aviation Account Services at 777-3218/2185 to have the deposit placed on agreement. Required information is student ID number, dollar amount, and receipt or confirmation number. Reminder: students should check AIMS accounts before going to the airport to make sure funds are available.
3. If a student's AIMS account falls below $200, student can schedule a flight as long as a positive balance exists. However, student may not be allowed to dispatch a flight unless student is on agreement. Accounts may be checked in AIMS by going into "Schedule" then clicking the "Funds" tab at the top.
4. Students receiving Financial Aid to assist with their flight costs will be allowed to begin flying before the aid is received by being placed on agreement. Excess aid (other than what is needed for tuition, fees and housing) can be entered on AIMS as an agreement. The excess aid must be approved by UND Financial Aid office and the lender. Students wishing to discuss being placed on agreement for excess financial aid should stop by Rm. 200, Odegard Hall or contact Aviation Account Services at 777-3218/2185. Check the Financial Aid website for more information.
5. A "No Show" may be charged if a scheduled flight is not taken or canceled within the prescribed time. The charge is equal to two hours of instructor time. Students who feel they have been billed for a no show in error should contact Airport Dispatch at 777-7841 to fill out an appeal.
6. Fuel Slips - While on cross country flights, fuel for the aircraft will be charged to credit cards provided when students are dispatched for the flight. Students should sign and print their names on the credit card slip and check the number of gallons, dollar amount and N number of the aircraft. Miscellaneous expenses charged on UND credit cards, such as landing fees, tie down, or hangar fees, will be billed to the student's account.

revised 09/2014 | download II.10

Purpose

To help ensure timely completion of graduation requirements.

Policy

University policy requires students to apply for graduation at the start of their final semester. John D. Odegard School of Aerospace Sciences Student Services Department then conducts an official audit of the student's transcript to ensure that all graduation requirements will be met. Often times it is discovered during this audit that specific course requirements are missing, which leaves little time for the student to correct deficiencies. It is therefore strongly recommended that students request an official grad audit one year prior to graduation. Students may initiate this audit by contacting JDOSAS Student Services Department in Odegard Hall (777-4935). Failure to comply with this policy and not receiving an audit until the semester of anticipated graduation may cause unplanned extensions to graduation dates.

revised 09/2017 | download II.11

Purpose

To clarify operation of the JDOSAS Student Co-op Program.

Policy

In order to receive academic credit for co-op experience, aviation students must accomplish the following:

1. Identify and obtain a co-op position with an employer that is closely associated with the student's academic area. JDOSAS Student Services maintains a list of potential co-op positions, but students are not limited to this list and may create their own individual opportunities with industry.
2. Co-op/practical work experience opportunities will be arranged by mutual agreement between the student, Student Services, and the employer. A maximum of four cooperative education credits may be applied toward the total credits of 125 to complete degree requirements. Co-op credits may not be substituted for any required course within the student's major.
3. Once a cooperative position is obtained, students are required to: 1) meet with the Co-op Education Coordinator for approval of the co-op, and 2) complete the appropriated paperwork in Student Services. This paperwork includes the Odegard School Cooperative Education Employment Data Form (needed for the University Co-op office) and the UND Registration Action Form.

revised 09/2014 | download II.12

Purpose

To provide guidance to both students and faculty on Aviation Department advising policies.

Policy

Students enrolling at the University of North Dakota have final responsibility to meet the stated requirements for the degree sought, as listed in the university catalog. Every student is held accountable for complying with the information contained in the catalog and the Time Schedule of Classes for each term. Registration is the student's personal responsibility.

1. It is recommended that all students meet with their assigned advisor prior to registration each semester.
2. Students who have a sub 2.6 GPA are not allowed to enroll in Avit flight courses or in other Avit courses except Avit 100, 103, 105 or 126. Students with a GPA below 2.6 should meet with the Assistant Chair of Academics regarding any questions about this policy.
3. In addition to the academic advisor assigned by the College of Business and Public Administration, students enrolled in Airport Management or Aviation Management will be assigned an academic advisor in the Aviation Department.
4. All students of Junior or senior status must have a declared major prior to enrolling in any upper division (300 level or above) course.
5. Pre-aviation students will be assigned an aviation advisor and all advising policies shall apply to them as with any other aviation student.

revised 01/2019 | download II.13

Purpose

To address the guidelines for the filing of an academic grievance. Defined as a statement expressing a complaint, resentment, or accusation lodged by a student about an academic circumstance (such as grading, testing, and quality of instruction) which is thought by the student to be unfair.

Policy

The student must initiate a grievance within 120 calendar days from the recording of the final grade (including an "Incomplete") in the course in which the grievance arose. These procedures are to begin with the filing of a written statement by the student in person or by certified mail to the faculty member with whom the student has a grievance. The faculty member will have five academic days to provide a written response to the student filing the grievance. However, if the faculty member is not on contract during the summer session they are not required to respond until the start of the fall semester. If the grievance is not resolved at this stage, then the student may advance the grievance to the Chair of the Aviation Department in which the grievance was originated. The Aviation Department will then have five academic days to provide a written response to the student filing the grievance. If the grievance is not resolved at this stage, then the student may advance the grievance to the Dean of the John D. Odegard School of Aerospace Sciences. The JDOSAS will then have five academic days to provide a response to the student filing the grievance. The student has five academic days to forward the grievance to the next level in the event of an unfavorable decision or failure to act at any level.

Grievances not resolved at the level of the academic unit (JDOSAS) may be brought by any of the parties to the Student Academic Standards Committee (Registrar's Office) within 30 calendar days of the final decision of the academic unit (JDOSAS). Grievances must be presented in writing to the chair of the committee. This written statement should describe the grievance, indicate how it affects the individual or unit, and include the remedy sought from the committee. It will be the committee's charge to review the academic grievance, consult with all parties significantly involved in the grievance, tape record its proceedings, and make a final decision within a reasonable length of time (not to exceed 20 school days, except upon agreement of the parties or the inability of the committee to make a quorum) after the grievance has been filed. All submitted documents will be made a permanent part of the student's educational record. A copy of the decision will be sent to the originator of the grievance, the dean of the unit involved, and those against whom the grievance originated. The decision of this committee is the final step in the University Academic Grievance process.

revised 09/2014 | download II.15

Purpose

1. The John D. Odegard School of Aerospace Sciences (JDOSAS) strives to educate its students to the highest possible standards and serve them with the highest integrity and expertise.
2. While the vast majority of students find the motivation and the discipline necessary to obtain an aviation degree and advanced aircraft certifications, there may be an occasional student who does not perform at a level consistent with accepted standards and safety practices. Because the JDOSAS is committed to its ethical responsibility to only graduate individuals who have conformed to its high expectations in academic performance and flight knowledge and skill, the following student aviation course disposition policy is adopted.
3. UND Aerospace places the highest value on every student regardless of their race, color, national origin, religion, sex, marital status, disability, sexual orientation, age, political belief or affiliation, status with respect to public assistance, and veterans status and recognizes that without these students, the aviation program could not exist. It is the intent of this policy to be a means for faculty and staff from the aviation program to help students find their best options for their collegiate education and/or post-graduate employment.

Policy

1. The Student Disposition Committee will be formed to review situations where a student's flight and/or academic progress is not satisfactory or if there are continued safety concerns with the student. This committee will generally be convened only after the student has met at least one Review Board (reference Aviation Department Policy II.5) and continues to display unsatisfactory performance.
2. Once a decision is made to convene the Student Disposition Committee, the student will be placed on flight hold and removed from flight status until the Committee has ruled.
3. The Committee will be called into session by the Assistant Chair of Academics or the Flight Program Coordinator.
4. The Student Disposition Committee will be comprised of eight (8) members:
   1. 1. Assistant Chair of Academics or the Flight Program Coordinator (Committee Chair)
      2. Chief Flight Instructor or designee
      3. Director of Safety or designee
      4. Faculty member-at-large
      5. Faculty member who teaches the academic portion of the affected flight course
      6. Flight course manager or lead instructor
      7. Line instructor
      8. Student representative.
5. All Committee members must be trained on the Family Education Right and Privacy Act (FERPA) before sitting on any hearing panel.
6. This Committee shall be empowered to enforce this entire policy, and may take the following actions in regards to a specific student and case under the auspices of this policy:
   1. No Action - Defined as no action deemed necessary.
   2. Advisement - Defined as mandating a documented meeting between the student and a faculty member and/or a flight course manager in which the student is given guidance toward making acceptable academic and/or flight course guidance.
   3. Remedial Training/Counseling - Defined as a written course of action and/or curriculum which the student must successfully complete (as defined by the Committee) before being allowed to continue in the aviation program. This course of action must be signed by the student and the appropriate course manager or faculty member.
   4. Flight Probation Status - The Committee shall issue goals that the student must obtain as a requirement for vacating this probationary status. In the event these goals are not met in accordance with the timeline specified by the committee, the student will be dismissed from the Aviation degree program in which the student is currently enrolled. Flight Probation Status may be used in conjunction with all of the above.
   5. Aviation Course Dismissal - Defined as barring the student from further pursuing the degree in his/her current program because of performance.
7. The Committee will rule by majority vote, with a five (5) person quorum required. In the event of a tie, the Committee Chair or Flight Program Coordinator (as applicable) shall have the tie-breaking vote.
8. All decisions of the Committee shall be in writing, and a copy of any decision will be sent to the affected student (at the current mailing address on file with the University). A copy will also be placed in the student's academic file in Student Services.

Appeal

1. In the event the Committee determines that a student is subject to dismissal from the aviation program, the student will have the right to appeal the dismissal to the Dean of the JDOSAS. The student will have five (5) academic days after receiving their written notice of dismissal to submit his or her appeal to the Dean of the JDOSAS. The Dean will uphold, reverse or remand the decision. In the case of remand by the Dean, the Committee shall reconvene and reconsider the case based on the Dean's instructions. The recommendation of the Committee based on remand is also appealable to the Dean. During any appeal process, the flight hold status shall remain in effect until a final disposition is reached.

Additional Provisions

1. In the event a student is dismissed from the aviation program under the auspices of this policy, provided they meet the requirements of UND, nothing shall preclude that student from seeking a non-aviation degree from UND.
2. This policy is subject to FERPA, and as such, any and all communication regarding a specific student or a specific case will remain private and confidential unless otherwise requested by the student in writing. All Student Disposition Committee hearings will remain closed and private in compliance with FERPA to the extent required by FERPA.
3. All written decisions of the Student Disposition Committee will be maintained in accordance with applicable university retention policies. The office of record for the Committee is the office of the Assistant Chair for Academics.

General Outline of Procedures for Student Disposition Committee

1. Record of those present.
2. Introduction of Committee Members, student and person/s initiating the action and others. The student should acknowledge for the record that he or she wants an open or closed meeting, in writing and signed by the student.
3. Statement of purpose of meeting: The JDOSAS is committed to its ethical responsibility to only graduate individuals who have conformed to its high expectations in academic performance flight knowledge and skill. This is a meeting of an academic or flight Disposition Committee to resolve the issue of a performance level that is asserted not to be consistent with accepted standards and safety practices.
4. Statement of material distributed to Committee Members and principal parties prior to meeting. Any materials that are to be a part of this meeting shall be available for distribution so that the Committee and any other party has access at least 48 hours prior to the meeting.
5. Review of procedures: This is not a disciplinary hearing, legal proceeding, or courtroom process. Witnesses will not be called. The student will present his/her own statement. The student may have an attorney or other representative present, the attorney or other representative has no standing to address the committee but may consult with the student. If the student chooses to have an attorney present the Committee needs 10 days' notice prior to the date of the meeting. The student, faculty member or other principal parties will not have the right to cross-examine the other. The Committee has the right to question all parties in its attempt to achieve an understanding of the issue(s), and reserves the right to recess and/or reconvene the meeting at any time during the process, if such a request is made by a majority of Committee Members.
6. Presentations by person or party initiating the action and the student.
7. To begin, the faculty/flight operations member or other principal parties will present the reason for initiating the meeting of the Student Disposition Committee. The student will then present his/her position to the Committee. Each party will have a maximum of one-half hour to present their case.
8. Questions by Committee Members. The Committee will follow with questions to any of the principal parties to gather additional information. The meeting and deliberations will be audio taped. Minutes will be taken during the meeting by a member of the JDOSAS staff. After this phase of the meeting, all except the Committee will be excused. There is the option, however, for any of the principal parties to remain during the Committee's deliberations, but, at that point, continued participation on the part of the principal parties is not allowed.
9. Deliberations and decision. The Committee will then deliberate and render a final decision. Discussion during deliberations should include only the written material and testimony presented by the student and the principal parties. The report to the Dean will only contain findings, conclusions, and recommendations which all should be fact specific. The student and other principal parties will then be notified in writing of the decision within a reasonable length of time (not to exceed 20 school days).
10. Adjournment

revised 09/2014 | download II.16